DTC Bylaws  

Adopted on July 18th 2013 at the DTC Caucus

 

RULES GOVERNING THE DEMOCRATIC PARTY OF THE TOWN OF SHARON, CONNECTICUT

ARTICLE I -DEMOCRATIC TOWN COMMITTEE

 Section 1. The general policies and principles of  the Democratic Party of the Town of Sharon shall be reco­mmended, directed and executed by the Democratic Town Committee (hereinafter “the Town Committee.”

 Section 2. The Town Committee shall consist of twenty  members who shall be elected at large. The Town Committee, at a meeting called for the purpose, may, by majority vote of those present and voting, increase its membership, provided that all new members shall be duly elected  by the time of the next primary date in the state election calendar and begin in office the next day and shall continue in office only until the next date for election of members of the Town Committee .

Section 3. If needed, a primary shall be held on the first Tuesday of March in each even-numbered year  for the  election of  members of the Town Committee, and the Town Committee  shall publish the same in a newspaper having a general circulation in the Town of Sharon at least 56 days before such primary is to be held.

Section 4. Members of the Town Committee shall serve for a term of two  years, commencing on the day following the day established for holding a primary for the election of said  members of the Town Committee and ending on the day established for holding a primary for the election of  the members of the succeeding Town Committee. The provisions
of this section shall apply notwithstanding the lack of cause for a primary to elect said members.

Section 5. Any vacancy on the Town Committee, arising from any cause including failure to elect, may be filled by the Town Committee, by a majority vote of the Town Committee present  and voting, at a meeting called seven days in advance for that purpose.

ARTICLE II -OFFICERS

Section 1. Not more than  30 days following the day fixed for the holding of a primary for the election of members of the Town Committee, the Chairperson of the Town Committee in office at the date of  the primary shall call a meeting of the members of the Town Committee for the purpose of organization and electing a  Chairperson and Vice-Chairperson , a Secretary, Treasurer and such other officers as may be deemed advisable.

Section 2. If the Chairperson fails for any reason to call such meeting by the end of the prescribed 30-day period, the Vice-Chairperson office at the date of the primary shall call for such meeting within 48 hours.

Section 3. If, for any reason the Chairperson does not call the meeting with the prescribed 48-hour period, the State Central Committee members in the District shall call the meeting within the  next 48 hours.

Section 4. When the meeting must be called by the Vice-Chairperson or a State Central Committee member, the call of the meeting will be valid, notwithstanding applicable rules concerning the time and notification of meetings of the Town Committee.

Section 5. The Chairperson and officers of the Town Committee shall be elected from within the membership of the Town Committee.

Section 6. Officers so elected shall hold office for the term of the Town Committee electing them. In the event that a vote is taken that shall result in a tie, such tie vote shall be dissolved by the vote of the Chairperson of the Town Committee; but this provision shall not effect his or her right to cast any vote as a member of the Town Committee to which he or she is otherwise entitled.

Section 7. Each of such officers shall have the duties usually incident to his  or her office and such other duties as the Town Committee may from time to time prescribe.

Section 8. Within one week after organization of the Town Committee, the Secretary shall file with the Secretary of the Democratic State Central Committee and with the Town Clerk and the Democratic Registrar of Voters, a list of the names of the officers and members of the Town Committee.

Section 9. If there shall be a vacancy in any office of the Town Committee, arising from any cause, the Town Committee may fill the same by a majority vote of the  members of the Town Committee present and voting at a meeting called seven days in advance for that purpose.

ARTICLE III -MEETINGS

Section 1. The. Town Committee shall meet at least four  times a year, at the call of the  Chairperson--such meeting dates to be set by the Town Committee.

Section 2. Special meetings of the Town Committee  shall  be called upon written request, signed by twenty percent of the members of the  Town Committee, presented to the Chairperson or Vice-Chairperson. Upon receipt of such request, the Chairperson shall. instruct the Secretary to give seven days notice of the time, place, and purpose of such meeting to all members of the  Town Committee.

Section 3. Forty percent of the membership of the Town Committee shall constitute a quorum.

Section 4. All votes shall be taken by open ballot at meetings of the Town Committee.

Section 5.  All meetings of the Town Committee shall be open to any resident of the Town of  Sharon who is a registered Democrat as well as any other person  who the Chairperson or, in the absence of the Chairperson, the presiding officer of the meeting shall invite.

Section 6.  Any action which a duly called meeting of the Town Committee at which a quorum is present is required or permitted to take may be taken without a meeting, if all members of the Town Committee shall individually or collectively consent in writing to such action. Such written consent or consents shall be filed with the minutes of the preceding Board meeting. Such action by written consent shall have the same force and effect as the unanimous vote of the members of the Town Committee. Any certificate or other documents filed under any provision of law or required by an outside party which relates to action so taken shall state that the action was taken by unanimous  written consent of the Town Committee without a meeting and that these bylaws authorize the members of the Town Committee to so act, and such statement shall be prima facie evidence of such authority.

ARTICLE IV- ENDORSEMENT OF CANDIDATES FOR MUNICIPAL OFFICE, TOWN COMMITTEE MEMBERS  AND DELEGATES TO CONVENTIONS

Section 1. The enrolled members of the Democratic Party in the Town of Sharon, at caucuses called for the purpose, shall, by a majority vote of those present voting,  select party endorsed candidates for each Town Office (as hereinafter defined), for  members of the Town Committee  and for delegates to conventions. The persons having the greatest number of votes for such office up to the number to be chosen shall be declared nominated. Notice of the time, place and purpose of any such caucus shall be given to all enrolled Democratic voters of the Town of Sharon at least five days but not more than fifteen days in advance  of the caucus by publication of the same in a newspaper having a general circulation in the Town of Sharon and by posting the same on the public sign post in the Town of Sharon. The time of any such caucus shall be fixed so as to permit compliance with the provisions of the Primary Act, as the same may be amended from time to time. The Chairperson of the Town Committee shall be the temporary chairman of all such caucuses and shall preside until the meeting has selected its permanent chairperson. In like manner, the Secretary of the Town Committee shall act as secretary at all such caucuses  until the meeting has selected its permanent secretary. The caucus shall be conducted in conformity with the provisions of the Primary Act, as it may be amended and the Connecticut Democratic State Party Rules  approved at the 2006 Democratic State Convention (the “Party Rules”).

Section 2. The party endorsement of candidates for delegates to any convention shall be by full slate composed of a number of persons equal to the number of delegates to which the Town  of Sharon is entitled under the Party Rules, and such slate shall be endorsed as a unit.

Section 3. Candidates for Town Office chosen as provided in Section 1 above, shall run in the primary for such office as party-endorsed candidates; however, any such candidate shall be the nominee of the Democratic Party for the office for which he or she is a candidate if no valid opposing candidacy has been filed for nomination to such office by four o'clock p.m. on the twenty-first day preceding the day of the Democratic primary for such office.  

Section 4. Candidates for  members of the Town Committee, chosen as provided in Section 1 above, shall run in the primary for members of the Town Committee as party-endorsed candidates; however, such candidates shall be deemed elected a~ members of the Town Committee if no valid opposing candidacies to such office have been filed  by four o'clock p.m. on the twenty-first day preceding the day of the Democratic primary for members of the Town Committee.

Section 5. The slate of candidates for delegates to a convention chosen as provided in Section 1 and 2 above, shall run in the primary for delegates to such convention as the party-endorsed slate; however, such slate of candidates shall

be deemed elected as the delegates to such convention if no valid opposing candidacy by a complete slate, including persons other than party-endorsed candidates, has been filed by four o’clock p.m. on the twenty-first day preceding the day of the Democratic primary for delegates to conventions.

Section 6. If for any reason the caucus or the Town Committee fails to make sufficient endorsements of candidates for Town Office,  members of the Town Committee or delegates to conventions, the provisions of Section 28 of the Primary Act, as the same may be amended from time to time, shall govern.

Section 7. The Secretary and  Chairperson of the Town Committee or presiding officer of the caucus shall certify to the Town Clerk the names and street addresses of the party-endorsed candidates selected as provided in Section I above, the title of the office or position as committee member or delegate for which each such person is endorsed, and the date upon which the primary is to be held.

Section 8. Each party endorsement of a candidate to run in a primary for the nomination of candidates for Town Office or for the election of members of the Town Committee  or delegates to conventions shall be made  within the time frame established by the Connecticut General Statutes and, in the absence of such time frame, , not earlier than the forty-ninth day nor later than the thirty-fifth day preceding the day of the primary and shall be certified to the Town Clerk not later than the thirty-fourth day preceding the day of the primary.

Section 9. In the event that a vote taken on the select­ion of a party-endorsed candidate results in a tie, such tie vote shall be dissolved by the vote of the chairperson of the caucus, but this provision shall not affect his or her right to cast any vote as a member of the caucus to which he or she is otherwise entitled.

Section  10. If a party-endorsed candidate for nomination to a Town Office or for election as a member of the Town Committee or delegate to a convention,  PRIOR to twenty-four hours before the opening of the polls at the primary, dies, or, prior to ten days before the day of the primary~ withdraws his or her name from nomination or for any reason becomes disqualified to hold the office or position for which he or she is a candidate, an endorsement may be made to fill such vacancy by a majority vote of the  members of the Town Committee present and voting, at a meeting called for that purpose. The Chairperson of the Town Committee may cast a vote on such endorsement to break a tie, but this provision shall not affect his or her right to cast any vote as a member of the Town Committee to which he or she is otherwise entitled. The Secretary of the Town Committee shall immediately certify the endorsement to fill such vacancy to the Democratic Registrar of Voters. No candidate shall be deemed to have withdrawn until a letter of withdrawal signed by such candidate is filed with the Town Clerk.

Section 11. The nominations of the Democratic Party to all offices and the election of members of the Town Committee and delegates to conventions shall be made in all respects as provided in the Primary Act, as the same may be amended from time to time. Whenever a primary for nomination to a Town Office or for election of  members of the Town Committee  or delegates to conventions is to be held under the provisions of said Act, the nominee of the Democratic Party for such office, and the members of the Town Committee and the delegates to conventions shall be determined by a plurality of votes cast.

Section 12. If a nomination has been made for a Town Office and the nominee thereafter but prior to twenty-four hours before the opening of the polls on the day of the election for which such nomination has been made, dies, withdraws his or her name, or for any reason becomes disqualified to hold the office for which he  or she has been nominated, a nomination to fill such vacancy may be made by a majority vote of the members of the Town Committee  present and voting, at a meeting called for that purpose. The Chairperson  of the Town Committee may cast a vote on such nomination to break a tie, but this provision shall not affect his or her right to cast any vote as a member of the Town Committee to which he or she is otherwise entitled. In the case of a with­drawal, said nomination shall not be valid until the candidate who has withdrawn has filed a letter of withdrawal signed by such candidate with the Secretary of State and also has filed a copy with the Town Clerk. The Chairperson of the Town Committee shall certify the nomination to fill such vacancy to the Secretary of State; and shall file a copy with the Town Clerk. Such certification of a nomination to fill a vacancy due to death or disqualification shall include a statement setting forth the reason for such vacancy.

Section 13. Each delegate to a convention elected in conformity with law and with these rules may in writing designate an alternate delegate or a proxy to act for him or her in his or her absence.

Section 14. It shall be the duty of the Chairperson  of the Town Committee to send to the Secretary of the State Central Committee, a list of the delegates to each convention duly chosen, properly attested by the Democratic Registrar of Voters. Such list shall be mailed or delivered not later than the day follow­ing the day fixed for the holding of primaries to elect delegates to conventions.

ARTICLE V -CAUCUSES

Section 1. Caucuses may be called for the purpose of amending these rules or for any other lawful purpose by a majority vote of the Town Committee, or, except as hereinafter provided, by not less than ten per cent of the registered Dem­ocratic voters in the Town of Sharon. If the caucus is called by vote of the Town Committee, it shall be signed by the Chairperson  of the Town Committee. If it is called by not less than ten per cent of the registered Democratic voters, it shall be signed by such voters.

Section 2. Notice of time, place and purpose of any such caucus shall be given to all registered Democratic voters of the Town of Sharon at  least five days but not more than 15 days in advance of any such caucus by publishing such notice at least once in a newspaper of general circulation in the Town of Sharon and by posting such notice on the public sign post at the Town Hall.

Section 3. The  Chairperson of the Town Committee shall be the temporary chairperson of all caucuses and shall preside until the meeting has selected its permanent chairperson. In like manner, the Secretary of the Town Committee shall act as secretary at such caucuses until the meeting has selected is permanent secretary.

ARTICLE VI -PARLIAMENTARY AUTHORITY

Robert's Rules of Order, as revised, shall be considered conclusive on parliamentary issues.

ARTICLE VII -DEFINITIONS

As used in these rules, "Town Office" means any office for which only the electors of Sharon may vote and includes the­ office of each elective public official of Sharon, justice of the peace, state representative and judge or probate. The other terms used in these rules shall have the same meanings as in The Primary Act. "Primary Act' refers to the state Primary Law, Public Act 1518 of 1957, as the same may be amended from time to time.

ARTICLE VIII -AMENDMENTS

These rules may be amended (a) by a caucus of enrolled Democratic voters of the Town of Sharon called in the same manner as a caucus for selecting party-endorsed candidates as herein provided; (b) by a convention chosen by the enrolled Democratic electors of the Town of Sharon; or (c) by the Town Committee at a meeting called in the same manner as a Town Committee meeting for selected party-endorsed candidates as herein provided..

ARTICLE IX -FILING OF LOCAL RULES OR AMENDMENTS

Within seven days after  rules or amendments to  rules are adopted by the Sharon Democratic Party, dup­licate copies signed by the Chairperson and Secretary of the Town Committee shall be filed with the Secretary of State, with the Town Clerk and with the Secretary of the State Central Committee and shall become effective sixty days after such filing.

ARTICLE X -PROVISIONS

If any provision of these rules is found to be in con­flict with the Party Rules , or the provisions of any law, the provisions of the Party Rules or such law shall govern.

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These rules were adopted at a Sharon Demo­cratic Caucus meeting called for that purpose on July 18th  2013.

ATTEST

Chairperson  Sharon Democratic Town Committee

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